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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it's your responsibility to ensure all gas safety certificate for landlords appliances, flues and chimneys are inspected annually. You should also give a copy of the report to your tenants.

If the engineer considers that any appliance or installation is imminently dangerous, they will request permission to cut off gas from the system and recommend the installation of inspection hatches.

What is what is a Gas Safety Certificate (GSC)?

A landlord gas safety certificate is a document which demonstrates that the rented property's gas appliances and flues have been examined by a licensed gas engineer. Landlords are legally required to organize a gas safety check every year for each rental property they own. Gas Safe registered engineers carry out the inspection and check that all pipes, appliances and flues are in compliance with safety regulations.

The law also requires landlords to provide tenants with a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) at the time of every annual inspection and test for gas safety. The certificate should be provided to tenants within 28 days after the Gas Safety Inspection and to new tenants at the beginning of their tenancy.

CP12 is the abbreviation for the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form contains the date of the most recent gas inspections and tests, the results, any actions required to be taken, as well as the name and the title of the engineer who conducted the test.

The engineer will offer advice if the Gas Safety Check reveals any problems with the gas appliance. This will outline what needs to be corrected to make it safe to use. If a gas appliance is found to be immediate danger or abnormally lethal, the gas supply will need to be shut off until the issue is solved.

If a tenant does not allow access for gas safety checks to be completed the tenant is guilty of an infraction that is punishable by law. If necessary, a landlord can ask the courts for an order to stop the tenant from preventing the gas safety checks. However, it is often easier to send a letter that describes why the check is vital and what is involved. This should convince a tenant who is reluctant to let access in, and in the event that they do otherwise, the landlord could be required to begin the process of eviction.

How often do I need to renew my Gas Safety Certificate?

Landlords and letting agents are legally required to conduct an annual gas safety check on all gas appliances and flues that are supplied to their tenants. This is to ensure that the equipment is safe to use and to ensure that there aren't gas leaks within the property. Gas inspections are a crucial obligation for landlords, and they should ensure that they are conducted by a certified engineer.

The Gas Safety Certificate, formerly known as the Gas Safety Check Record, is a legal document that confirms that an engineer has completed a gas inspection in the last 12 months. It is issued by the landlord and should be provided to the tenant to prove the security of the gas supply. It is valid for 12 months, and has to be renewed each year.

If a landlord fails to provide their tenants with an Gas Safety Certificate then they are breaking the law and could be penalized by the local authority. It is therefore essential for landlords to have their Gas Safety checks carried out at a timely basis and to keep a copy the documents in the event that a tenant asks for it.

Installing inspection hatches in all gas appliances is a good idea, because it lets engineers gain access to the appliances to conduct annual inspections. If the appliance is deemed to be at risk during an inspection, the engineer will formally categorise it as such and may disconnect the boiler and recommend that the tenant refrain from using it until the inspection hatch is installed.

The landlords should also ensure that they give tenants a minimum of 24 hours notice before they visit the property to perform Gas Safety checks. This will allow tenants to prepare for the visit and grant permission if needed. If a tenant refuses the engineer's entry, the landlord must explain the reason for this and what happens if the tenant refused. If the tenant does not allow the engineer entry, the landlord could decide to evict the tenant under section 21 of the 1988 Housing Act.

What happens if I don't receive a Gas Safety Certificate?

It is the legal responsibility of landlords to ensure that their property is equipped with an official gas safety certificate that is valid before tenants move in. Failure to comply with this law could result in the landlord being charged or fined heavily. The regulations also state that a landlord must provide an original copy of their gas safety record to their tenants on request.

Landlords must have a Gas Safe registered engineer visit their rental property for an inspection of all gas appliances. During the inspection the engineer will take note of any issues that could present a danger for tenants. The engineer will issue an CP12 Gas Safety Document, which is also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is a crucial document that every tenant must keep. This document provides information on gas installations in rental properties as well as the date they were tested as well as their expiration dates. It can help tenants identify any issues with their installation or appliances and ensure they are aware of how to contact an Gas Safe engineer to have them tested.

Landlords must give the gas safety report to their tenants, both new and existing within 28 days after the engineer has visited their property. The landlord is also required to provide an original copy of CP12 at the beginning of the tenancy. Landlords who fail to provide the the gas certificate can be prosecuted and face unlimited fines or even six months in prison.

The same way landlords must make sure that carbon monoxide detectors work in their homes and make arrangements for them to be tested each month. The landlord is accountable for repairing an alarm that does not work. This is the case for private landlords, councils and housing associations, and also licensable houses of Multiple Occupation.

In June 2017, the High Court ruled that it was illegal for landlords to serve Section 21 notices without providing their tenants with an official Gas Safety Certificate. The decision was based upon the law that requires landlords with assured shorthold leases to obtain a gas safety certification for their property prior to the time tenants move into it.

How do I get a Gas Safety Certificate?

Landlords are legally responsible to make sure that the gas appliances, flues and pipework in their properties are safe for tenants. Gas Safety (Installation and Use) Regulations 1998 deal with this. To be in compliance with the regulations, landlords are required to arrange annual gas checks on all gas appliances and flues they install within the property. This is called a CP12 Gas Safety Certificate, and it has to be completed by a qualified Gas Safe Registered Engineer after each inspection.

Landlords should also consider performing a boiler inspection at the same time as a CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Gas engineers can provide an integrated CP12 inspection and boiler service and gas safety certificate service for a reasonable price. They will inspect the seals on boiler burners as well as look for cracks and leaks in the flue system and clean the heat exchanger and carry out general maintenance.

The CP12 document is often referred to as the 'landlord gas safety certificate' although it is officially called the Gas Safety Record documentation. It contains the results of all safety inspections and details of any actions or issues that need to be addressed. Landlords are required to provide their tenants a CP12 document not later than 28 days after the Gas Safety Check is completed.

It is essential that landlords and letting agents only allow Gas Safe registered engineers access to the property to conduct safety inspections and for maintenance. It's important to educate tenants about the importance of giving gas engineers access to their property and explain that the engineer is there to protect them from carbon dioxide poisoning. If the tenant is unwilling to let access in it is the landlord's or letting agent's responsibility clarify the legal obligations in writing. Then follow with a visit to the property to force entry if needed.

Tenants should always have a Gas Safe ID card from the engineer prior to they allow them into the home to prove that they're competent to work on the gas systems in your home and is able to complete the gas safety inspection efficiently and efficiently. It's important to keep in mind that the gas engineer is legally allowed to disconnect faulty equipment and can cut off gas lines when necessary.